This report allows you to utilize your database for mailings and emailings in a variety of formats, enabling you to customize and target mailings/emailings to specific groups.
A Print Labels box will come up with database categories at the top.
Categories include: Agents, Gift Donors, Group Leaders, Guests, Inns, Restaurants, Vendors, Wineries, Other Business Contacts and Special Guests. Clicking on individual categories will bring up a display of the specific database. The list can be sorted by Name, Zip Code, Email and Source. You can also type in a Last Name in the field provided to narrow your search.
Prior to selecting names for your mailing/emailing, use the button at the bottom left of the box to:
Clear All Tagged Records: this will delete any previously tagged names and allow you to select the name(s) of your choosing.
Clear Records Backward: clears records prior from the point you have selected.
Clear Records Forward: clears records forward from the point you have selected.
Tag All Records: tags all records in the database.
Tag Records Forward: tags all records forward from the point you have selected.
Tag Records Backward: tags all records prior from the point you have selected.
Select the name(s) to mail/email by clicking in the "Tag" column on the left of the record. To delete an individual tag, click in the box again.
Print by Zip Code: This button allows you to sort and print tagged records in zip code order.
Select form: This allows you to choose the format for the mailing/emailing.
Select the form you wish to use and click on the Go! button. You can preview your selection prior to printing by choosing the preview option from the menu, or you can go straight to print. Options include:
8.5 x 11 flyer (& preview)
8.5 x 11 flyer w/return address (& preview)
Avery 5160 Labels (& preview)
Contact List (& preview)
Email Note (see Send an Email for specific directions on emailing through the reservation system)
Envelope (& preview)
Envelope w/return address (& preview)
